This guide is designed to assist you in understanding the basic procedures of centralized purchasing in Howard County Government. Howard County welcomes vendors to do business with the County and will provide any assistance and information that may help you to better understand our procedures.
Howard County Government seeks to fulfill its needs for commodities and services through open competitive bidding wherever practical and possible.
The Legal Environment
Howard County Government is bound by purchasing laws which are set forth in the Howard County Charter, the Howard County Code and the Purchasing Manual. These publications are available for review at the Office of Purchasing.
Who Purchases for Howard County
The Office of Purchasing is responsible for procuring all commodities and services required by Howard County Government. This office also administers the procurement of professional services and construction for capital projects. All purchasing contact with County Government agencies must be made through the Office of Purchasing located at...
6751 Columbia Gateway Dr.
Columbia, MD 21046
Visiting Other County Offices
Vendor sales efforts to a county agency are not prohibited and may be the best way to achieve small sales (i.e., sales less than $10,000). County agencies often request product and service information to keep current with the latest technologies, materials, sources of supply, etc. Furnishing sales literature or other product information is considered normal sales effort. However, such requests do not imply that you will receive an agency's order. Depending on a number of conditions, an agency's final requirement may result in a solicitation being issued by the Office of Purchasing.
Similar to sales visits, product demonstrations are considered normal sales efforts. Vendors often have a product or service that may be of interest to many agencies within Howard County government. In this case, the Office of Purchasing can make arrangements for "product demonstrations" where a number of similar vendor products or services may be demonstrated in one central location (similar to a "product expo"). You should contact the appropriate buyer for additional information.
How to Do Business with Howard County Government
The Office of Purchasing maintains a list of bidders in the automated Purchasing System. Vendors who would like to be placed on this list must first complete a Bidder's Application. If we are contacted we will supply a vendor application for this process.
Vendors on the Bidder's List may be contacted by when the commodity or service which they provide is needed by Howard County Government. Purchasing does not maintain a Bidder's List for professional services or capital project construction. Requests for these types of bids are advertised.
Formal solicitations for commodities, contractual services, Professional Services and Capital Projects are advertised on a public bulletin board in the Office of Purchasing and on this website. To view, please click on Current Solicitations on the right side of this page.
The Howard County Office of Purchasing subscribes to the Code of Ethics of the National Institute of Governmental Purchasing, Inc. and is a charter member of the Maryland Public Purchasing Association, Inc. Further, acceptance of gifts or gratuities of any kind is prohibited by governmental purchasing ethics and the Howard County Code.
It is the policy of Howard County to encourage participation in the Equal Business Opportunity (EBO) Program by minority-owned businesses, women-owned businesses and businesses owned by disabled persons. For more information about the Equal Business Opportunity Program, please contact Mahesh Sabnani, by phone at (410) 313-3694, or email, firstname.lastname@example.org .
Depending on the amount of the purchase, Howard County Government uses different procurement methods.
Procurement Card ($10,000 or less)
User agencies make direct purchases using procurement cards issued to individuals. Purchasing obtains written quotations from a minimum of three bidders.
Informal Quotes ($10,001 - $29,999)
Purchasing obtains written quotations from a minimum of three bidders.
Formal Bids ($30,000 and over)
Formal solicitations, Invitations for Bid or Requests for Proposals, are posted on the Office of Purchasing web site where potential bidders are encouraged to download solicitations and addenda.
Addenda to solicitations often occur within as little as 48 hours prior to the opening date. It is the potential bidder's responsibility to frequently visit the Purchasing web site to obtain addenda once a solicitation is downloaded.
Capital Construction Projects
Plans, specifications and addenda for capital construction projects are available to prospective contractors for a prescribed fee by the Department of Planning and Zoning, Research Large Format Room, Howard Bldg., 3430 Court House Dr., Ellicott City, Basement Floor, Maryland 21043, Telephone: (410) 313-2073, unless otherwise noted.
The County does not maintain a bidders list for architectural and engineering services or capital construction projects. These solicitations are advertised on a public bulletin board located in the Office of Purchasing and this web site.
All services and construction contracts require insurance certificates of general liability, workers' compensation and automobile liability naming Howard County as an additional insured.